Draft minutes of the meeting of Bursledon Parish Council
held on Wednesday 12 December 2007 at the Village Hall, Long Lane,
Bursledon at 7.00 p.m (for approval at meeting 23 January 2008)
Present :
Cllr Millar (Chair)
Cllr Moneypenny (Vice Chair)
Cllr Allen
Cllr Clarke
Cllr Craig
Cllr Holes
Cllr House
Cllr Lippold (from Item 13)
Cllr Milne
In attendance: Mrs Jennifer Whittle (Parish Clerk)
8 members of the public
1. Apologies for absence
Apologies had been received from Cllr Madsen, Cllr Misselbrook (who was
at a meeting in New York and wishes everyone a good Christmas). Cllr
Woodhouse.
2. Declarations of interest
Cllr Clarke declared an interest in Item 9.
3. Minutes of the meeting of 14 November 2007
Cllr Clarke proposed, Cllr Moneypenny seconded and Members voted
unanimously to agree and sign the Minutes.
4. Matters arising from the minutes of 14 November 2007
There were no matters arising.
5. Minutes of the meeting of 28 November 2007
Cllr Clarke proposed, Cllr Moneypenny seconded and Members voted
unanimously to agree and sign the Minutes.
6. Matters arising from the minutes of 28 November 2007
There were no matters arising.
7. Public Session
Aileen White raised the matter of flooding in Church Lane and whether a
sign could be put in place warning of flooding. Cllr Millar
advised that this was a matter for Highways. The Clerk advised
that she had reported the flooding to Highways and they were arranging
for all the drains in Church Lane, School Road and Long Lane to be
cleared. The Clerk said she would also put Mrs White’s enquiry to
Highways.
ACTION: CLERK.
8. PCSO’s Report
PCSO Tanya Scoates advised that half of the crime within Bursledon is at
TESCOS, consisting shoplifting, theft from cars and vandalism, but
TESCOS were trying to deal with this problem. On the whole things
are quiet for the PCSOs at the moment.
9. GREYLADYES ART FOUNDATION PRESENTATION
Greyladyes Art Foundation representative Mary updated Members and
members of the public on the current position and their plans for the
future. They intend to renovate The Greyladyes Chapel, carrying
out very few changes to the exterior but quite sizeable, sensitive
alterations to the interior. GAF intends to promote and advance
the education and interest of the public in the arts. They intend
to involve the community and extend the current after school art club at
Bursledon Infant School, facilitate school/group visits to the gallery,
work with youth groups to organise one off art events and activities,
amongst other things. GAF believe this will be a very worthy
community project and would like to apply to BPC and other agencies for
grants to carry out the necessary work. Cllr Millar advised them
they would need to make a formal Grant Application to BPC and the Clerk
advised that if they forward her an email address, she will arrange for
a form to be sent. Cllr House advised GAF that it was very
important to get EBC involved in the early stages, as this was indeed a
very worthy cause. ACTION: CLERK.
10. Planning Applications received from Eastleigh Borough Council
10.1 Lamorna, 4 Heath House Lane, Hedge End – Two storey
side and rear extension and single storey rear extension (amended
design). (Case Officer: Narinder Phagura Case Ref:
F/07/61691).
There were no letters of objection. Members discussed this
application. Cllr Allen proposed and Cllr Moneypenny seconded NOT
TO OBJECT. Members voted unanimously in favour.
10.2 Seafields, Dodwell Lane, Bursledon – Alterations to
front porch (amendment to previously approved planning application
F/04/52123). (Case Officer: Gary Osmond Case
Ref: F/07/61781).
There were no letters of objection. Members discussed this
application. Cllr Allen proposed and Cllr Moneypenny seconded NOT
TO OBJECT. Members voted unanimously in favour.
11. Planning decisions notified by Eastleigh Borough Council
11.1 Oak Tree Lodge, Dodwell Lane, Bursledon – Addition of
front dormer window, conversion of garage to form habitable room and
construction of detached double garage. (Case Officer: Gary
Osmond Case Ref: F/07/61061). PERMIT.
11.2 Kew House, Kew Lane, Bursledon – Notification of intent
to fell 1 no. Oak Tree. (Case Officer: Ben Abbatt
Case Ref: N/07/61439). RAISE NO OBJECTION.
11.3 Woodlands, High Street, Bursledon – Notification of
intent to fell 2 Sycamore, 1 Silver Birch, 1 Fir Tree & 2 Oak Trees and
crown lifting of 2 Oak Trees. (Case Officer: Ben Abbatt
Case Ref: N/07/61492). RAISE NO OBJECTION.
The planning decisions were noted.
12. Finance
12.1 To approve and sign the payments list and to approve the
monthly accounts, summary income and expenditure by budget heading, and
balance sheet. (Papers previously circulated to Members).
Cllr Allen proposed Cllr Clarke seconded and all agreed to approve and
sign the payment list.
12.2 To receive the budget recommendations of the Finance Committee for
the financial year 2007-8 (previously circulated). The Clerk
briefly discussed the draft budget and advised that this needs to go
before the Finance Working Group, which requires another representative.
Members voted in favour of Cllr Clarke joining the working group, which
currently consisted of Cllrs Millar, Holes, House and Milne. The
Finance Working Group agreed to meet on the 7 January 2008, in order
that this item could be put on the Agenda for the meeting of 9 January
2008 for approval.
12.3 EBC notification of taxbase for 2007-8 budget (circulated in
Members’ folders). The Clerk advised that this would also need to
be considered at the Finance Working Group meeting.
13. GRANT APPLICATIONS
13.1 Hype Youth Centre. The Clerk informed Members and
Members of the public that Hype Youth Centre had made an application for
a grant of £2,625, in order that they could extend the youth club to
open on a further two nights per week (to hopefully include Fridays).
Members discussed this application in detail. Cllr Allen proposed,
Cllr Milne seconded and Members voted unanimously to make a grant for
£2,625, provided that a formal Service Level Agreement was entered into
by all parties. Members felt this would enable them to review the
services provided, in the case of future Grant Applications.
14. Clerk’s report
14.1 Footpath 9B – Martin Coulson had advised that this must
proceed as part funded by BPC, LAC and HCC, as funds have already been
passed by the LAC and not as a CIP Project. Members agreed to wait
for HCC to approve this in their next year’s budget. The Clerk to
notify Martin Coulson. ACTION: CLERK.
14.2 The Head Groundsman had requested to be allowed to leave all
Parish gates closed on New Year’s Day (as he currently left them closed
on Christmas Day only). The Clerk discussed this with Members and
felt that it would not be unreasonable to leave the gates closed for
Christmas Day, Boxing Day and New Year’s Day. Members discussed
this matter and resolved that all Parish gates could remain closed on
Christmas Day, Boxing Day and New Year’s Day.
14.3 Mr Milam the new Assistant Groundsman is now in post and
appears to be proving very successful.
15. Chairman’s report
There were no matters arising.
16. Correspondence
16.1 HAPTC (Hampshire Association of Parish and Town Councils) has
now formally amended its name to HALC (Hampshire Association of Local
Councils).
16.2 HCC have provided copy handouts for the Annual Parish
Transport Reps Meeting 2007, which the Clerk believed David Dunn (BPC’s
Transport Rep.) was unable to attend. These handouts will be filed
in the Parish Office.
16.3 Des Parker has written to thank BPC for their kind grant and
also sent a Christmas card, wishing Members a Happy Christmas.
17. Councillors’ Questions
Cllr Allen raised the matter of the constant water leak outside of
Victoria Garage and also up School Lane. Members asked the Clerk
to contact Southern Water and ask them to investigate this matter.
ACTION: CLERK.
18. Exempt Business
18.1 Planning Enforcement – the complaints were noted.
18.2 Website Maintenance – Honorarium.
18.3 Representation by Abacus HR on an annual basis (Cllr Millar).
18.4 Assistant Grounds Person reference.
18.5 Staffing – Clerk. Deferred until January meeting.
The meeting closed at 8.15 p.m.