Minutes of the full council meeting of Bursledon Parish Council
held on Wednesday, 22 July 2009 at the Village Hall,
Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Clarke (Chair)
Cllr Holes (Vice Chair)
Cllr Lippold
Cllr Moneypenny
1. Apologies for absence
Apologies had been received from Cllr Allen, Cllr Craig, Cllr House,
Cllr Millar, Cllr Milne, Cllr Woodhouse and Cllr Misselbrook.
2. Declarations of interest
There were no declarations of interest.
3. Minutes of the meeting of 24 June 2009
Cllr Moneypenny proposed, Cllr Holes seconded and Members voted
unanimously to agree and sign the Minutes.
4. Matters arising from the minutes of meeting 24 June 2009
There were no matters arising.
5. PCSO’s Report
Not present.
6. Public Session
There were no matters arising.
7. Planning applications received from Eastleigh Borough Council
7.1 Gulls Way, Salterns Lane, Bursledon – Modification of design
of previously approved dwelling. Case Officer: Andy
Grandfield. Case Ref: C/09/65405.
Cllr Clarke proposed DO NOT OBJECT, Cllr Moneypenny seconded and Members
voted unanimously in favour.
7.2 Riverside Chinese Restaurant, Bridge Road, Bursledon – Second
Floor extension to provide 2 additional bedrooms and staff kitchen and
lounge. Case Officer: Andy Grandfield. Case Ref:
C/09/65413.
Cllr Lippold proposed DO NOT OBJECT, Cllr Moneypenny seconded. 3
Members voted in favour, with the LAC Member present abstaining.
8. Planning decisions notified by Eastleigh Borough Council
8.1 Tesco Supermarket, Hamble Lane – Creation of new vehicular
access on Providence Hill. Case Ref: F/09/64657.
REFUSE PLANNING PERMISSION
The planning decision was noted.
9. Finance
9.1 To approve and sign the payments list and bank reconciliation
and to approve the monthly accounts, summary income and expenditure by
budget heading, and balance sheet. (Papers previously circulated to
Members).
Cllr Moneypenny proposed, Cllr Holes seconded, and all agreed to
approve and sign the payments list.
10. NEWSLETTER
To approve the draft Newsletter. Approved as drafted.
11. DEVOLVEMENT OF COUNCIL SERVICES - BPC LEGAL
REPRESENTATION
Members had asked the Clerk to establish which legal representatives
local Parish Councils were using to represent them in the legal process
for the Devolvement of Council services. The Clerk had established
that Hamble Parish Council were using Messrs Hedleys Solicitors in East
Horsley (who advised Hampshire Association of Local Councils and had
experience in working with Parish Councils); Hedge End Town Council were
using Messrs Parish, Smith in Southampton; Hound Parish Council believed
they would use Messrs. Dutton, Gregory and West End Parish Council were
using Messrs David Ebert. Eastleigh Borough Council’s Legal
Department had advised that Messrs Paris Smith had been instructed to
act for some parishes.
Members discussed this matter and agreed the following and of
instructing the clerk to:
A) BPC to take legal representation
B) Clerk to coordinate with other Parishes to see if we could use
one solicitor.
C) Clerk to update Members of BPC’s portion of the costs at next
meeting.
Cllr Clarke proposed, Cllr Holes seconded and Members voted unanimously
in favour. ACTION: CLERK.
12. THE VINE INN EXTERIOR WORKS
Members had requested this item to be added to the Agenda, following
receipt of a letter from OBAG raising a request for BPC to support their
campaign for the Vine Inn to decorate the exterior of the public house.
Cllr Clarke proposed that the Clerk should write to the Vine Inn
supporting OBAG’s request to decorate the exterior of the building, Cllr
Holes Seconded, Members voted unanimously in favour. ACTION:
CLERK.
13. REPRESENTATION OF BPC FOR THE QEII ACTIVITIES CENTRE
Cllr Holes had requested this item to be added to the Agenda, following
the email circulated to Members from Richard Ward regarding our
representatives being required to become a Trustee.
Cllr Holes proposed that Cllr Craig continues as BPC’s representative
without becoming a trustee, Cllr Moneypenny seconded and Members voted
unanimously in favour.
14. THE VIEWPOINT
Members had requested this item to be added to the Agenda for
consideration. The Clerk had advised Members that the grass and
low lying hedges had been cut by BPC, but Richard Mould-Ryan had been
investigating the cutting of mature trees to open up the view and enable
the sign to be renewed pin-pointing the views that would then be seen
again. The Clerk had also reported that one of the two benches in
the Viewpoint had rotted and was not repairable.
Members discussed this and it was unanimously agreed that BPC should
continue to mow the grass and fix seat as there was no way of contacting
the owner. ACTION: CLERK.
15. MEMBER VACANCY
The Clerk advised Members that the deadline for the Notice of Vacancy is
now the beginning of August, as sadly she had made a typing mistake on
the notice, dating it the 17 July, instead of 1st July and Legal
at EBC had advise that sadly BPC must honour the notice date. The
Clerk requested that Members consider at this meeting that should
Democratic Services receive no public requests for an election, that the
co-option vacancy will be advertised at the beginning of August.
The Clerk advised that there was one interested person so date, which
would probably increase when the co-option vacancy is advertised.
Members voted unanimously in favour of the vacancy being advertised.
ACTION: CLERK.
16. Correspondence
16.1 Hound Parish Council had forwarded the Planning Application
for Hamble Community Sports College’s application for the construction
of a new community sports pavilion. She presumed BPC would have no
objection, but wished to make them aware of this application.
16.2 The Groundsman from Hamble Parish Council had attend BPC to
train the Assistant Groundsman to use the large mower in Digger’s
absence, following which he had written to the Clerk to advise that
there had been a lack of routine maintenance on BPC’s machinery, which
he had resolved with the Assistant Groundsman. He had also advised
that the Diesel was currently being unsafely stored. The Assistant
Groundsman was in the process of arranging to store the diesel
correctly.
16.3 Hampshire County Council had sent a copy of their Inroads
(Summer 2009) and Environment Department Annual Report 2008/2009, which
will be file in the Parish Office for Members wishing to view this
information.
16.4 The Planning Inspectore had written regarding the Regional
Spatial Strategy for the South East partial review of plan-revised
appointment of primary land-won aggregates examination in public to
acknowledge the representation made by BPC and advise of the future
process. The Clerk had requested an email version of this letter
to forward to Members for their consideration, should they wish to
respond.
16.5 Hampshire County Council had written regarding the Hampshire
Minerals and Waste Development Framework Consultation on Integrated
Sustainability Appraisal Scoping Report (ISA) beginning on Monday, 13
July 2009 with a deadline for responses by 5 pm on Monday, 17 August
2009. Documents relating to this process can be viewed on
www3.hants.gov.uk/planning-policy.htm. The Clerk had requested an
email version of this letter to forward to Members for their
consideration, should they wish to respond.
Correspondence noted.
17. GRANT APPLICATIONS
17.1 Hamble Community Sports College. Members rejected the
current sum requested, but would consider a smaller grant on receipt of
information from Hamble and Hound Parish Councils, indicating their
level of support. Clerk to contact Hamble and Hound and report back.
Cllr Moneypenny proposed, Cllr Holes seconded and Members voted
unanimously in favour. ACTION: CLERK.
17.2 Victim Support. Cllr Lippold proposed to grant £250 under
Section 137, Cllr Holes seconded and Members voted unanimously in
favour.
17.3 Home-Start Eastleigh. Members deferred the application
until the next meeting, order for the Clerk to provide information on
how much BPC paid last year.
18. Clerk’s report
18.1 EBC had responded to an enquiry raised via a member of the
public re: the constant water leak in Portsmouth Road. EBC have
spoken to Southern Water who advise it is not theirs and therefore EBC
have now raised a works order to investigate this leak.
18.2 A members of the public had raised the matter of large
unauthorised vehicles travelling along Dodwell Lane. Highways had
informed the Clerk that adequate measures were in place.
Noted
19. Chairman’s report
There were no matters arising.
20. Councillors’ Questions
Cllr Moneypenny requested that dog fouling on the Recreation Ground
could be added to the next Agenda. Members agreed. ACTION:
CLERK.
21. Exempt Business
21.1 Planning Enforcement. The items were noted.
The meeting closed at 8.15pm.