Draft minutes of the meeting of Bursledon Parish Council
held on Wednesday 23 January 2008 at the Village Hall, Long Lane, Bursledon
at 7.00 p.m (for approval at meeting on 27 February 2008)
Present :
Cllr Millar (Chair)
Cllr Moneypenny (Vice Chair) (from item 1 to item 7.7)
Cllr Allen (from item 1 to item 19)
Cllr Clarke
Cllr House (from item 6 to item 19)
Cllr Lippold (from item 7.2)
Cllr Misselbrook
In attendance: Mrs Jennifer Whittle (Parish Clerk)
9 members of the public
1. Apologies for absence
Apologies had been received from Cllr Craig, Cllr Holes, Cllr Milne and Cllr
Woodhouse.
2. Declarations of interest
Cllr Clarke declared an interest in 14.1.
3. Minutes of the meeting of 12 December 2007
Cllr Moneypenny proposed, Cllr Allen seconded and the Minutes were agreed
and signed.
4. Matters arising from the minutes of 12 December 2007
There were no matters arising.
5. Public Session
Tony Norton raised the matter of Footpath 11, to advise that the streetlight
is out on this footpath. Cllr Millar also advised that he had looked
into the matter of the erosion and advised that this was the responsibility
of Highways. Cllr Millar requested the Clerk to contact HCC Highways
and notify them of these points. ACTION: CLERK.
Diane Andrewes raised the matter of the recycling bins in Great Down Park
blocking the Right of Way. The Clerk advised that Direct Services had
emailed her today asking for a meeting to be set up between them, the Clerk
and the Groundsman to resolve this issue, possibly by implementing another
style of bins in a parking space. The Clerk advised that the Head
Groundsman is currently away sick, but upon his return a meeting would be
set up. ACTION: CLERK.
6. PCSO’s Report
Tanya advised that over the Christmas period there had been an increase in
crime, but this was mainly incidents of rowdy behaviour. She also
advised Members that there is a meeting next week regarding the proposed
MUGA facility at Pilands Wood.
7. Planning Applications received from Eastleigh Borough Council
7.1 Bursledon Junior School, Long Lane, Bursledon – Hampshire
County Council Consultation: New single storey children’s centre
building with associated external works. (Case Officer: Derek
Smyth Case Ref: S/08/61922).
No objections had been received. Cllr Clarke introduced this item.
Members discussed this application in detail. The Clerk also advised
Members that HCC had written requesting any observations on this
application. Members wished to make no observations.
Cllr Moneypenny proposed, Cllr Clarke seconded and the Members present voted
unanimously NOT TO OBJECT.
7.2 Riverside Chinese Restaurant, Bridge Road, Bursledon –
Construction of 5, 2 & 3 storey rear extensions, single storey and 2 storey
side extensions with 1st floor roof terrace, 1st floor front extension,
enlargement of flat, to include 2nd floor elevation and internal alterations
to restaurant, including associated plant, new gabion wall with extended
seating area, revised access and parking arrangements. (Case Officer:
Andy Grandfield Case Ref: C/07/61828).
No objections had been received. Cllr Clarke introduced
this item.
Diane Andrewes, objected as a representative of BROWAPG, to advise that they
had concerns regarding the proximity of the extension to the public hard and
the access to the public right of way. They also had concerns with
regard to the revised access.
Members inspected the site plans in detail with regard to access, parking
and volume of development and felt that there was insufficient parking for
the increased restaurant size. They also felt it was unacceptable for
the 11 additional parking spaces referred to in Maidenstone Cottages to be
included in this application.
Cllr House proposed, Cllr Moneypenny seconded TO OBJECT (with a
request for this application to be referred to LAC) on the grounds of over
development, lack of parking on site and Highways issues with regard to
access and additional parking at Maidenstone Cottages. Members also
requested that the Planning Officer ensures that a separate application is
entered into with regard to the 11 additional parking spaces at Maidenstone
Cottages. 6 Members voted in favour, with the LAC Member present abstaining,
7.3 43 Quebec Gardens, Bursledon – Single storey rear extension.
(Case Officer: Julie Wellstead Case Ref: F/07/61690).
No objections had been received. Cllr Clarke introduced this item.
Cllr Millar advised that he had viewed this property and the proposed
extension did not present a problem.
Cllr Moneypenny proposed, Cllr Clarke seconded, with all Members voting
unanimously NOT TO OBJECT.
7.4 Heath House Farm, Heath House Lane, Hedge End – Certificate
of Lawfulness to allow unrestricted occupation of dwelling which is subject
to an agricultural occupancy condition (condition 2 of planning permission
15553/3 dated 10.9.81). (Case Officer: Legal Case
Ref: U/07/61855).
Members raised concerns regarding the potential number of agricultural
dwellings in the Borough who could make such applications. Cllr Millar
requested the Clerk to raise this matter with EBC in order that they could
identify the number of agricultural dwellings in the Borough to establish
whether it would be feasible for EBC or the Clerk to write to them warning
them of their obligation to use these premises as agricultural dwellings.
Cllr House advised that in this instance Members were required to advise if
they had any knowledge of this dwelling being used for agricultural purposes
or otherwise. Members had no comments.
Cllr Clarke proposed, Cllr Moneypenny seconded and Members voted unanimously
in favour of advising EBC BPC had no comments. ACTION: CLERK.
7.5 10 Bridge Close, Bursledon – Removal of branches on 1 no.
Ash tree in rear garden. (Case Officer: Ben Abbatt
Case Ref: T/08/61905).
No objection had been received. The Tree Officer had raised no
objections and so long as the Tree Officer was satisfied with the
application felt that these works were acceptable.
Cllr Clarke proposed, Cllr Moneypenny seconded NOT TO OBJECT and Members
voted unanimously in favour.
7.6 Junction of A27/A3024/A3025 (Windhover Roundabout), Bursledon –
Erection of 20m high telecoms monopole with 2 associated radio equipment
cabinets & ancillary works. (Case Officer: Narinder Phagura
Case Ref: F/08/61969).
No objection had been received. Cllr Clarke introduced this item.
Diane Andrews raised concerns regarding any planting being destroyed on
site. Members felt this would not be the case.
Cllr Moneypenny proposed, Cllr House seconded NOT TO OBJECT, with all
Members voting unanimously in favour.
7.7 45 Diligence Close, Bursledon – Two storey side extension with
first floor rear balcony and change of use to 2 no. 1 bed flats. (Case
Officer: Narinder Phagura Case Ref: F/07/61893).
3 verbal objections had been received. Cllr Clarke introduced this
item.
Mr Hyndman of 92 Lionheart Way objected on the grounds of overlooking and
the lack of disabled access. Cllr Millar advised that brick
constructions were able to be built right up to a property boundary. A
neighbour from 94 Lionheart Way objected on the grounds of overlooking and
the proposed danger to a mature tree on her property boundary. Cllr
House advised that unless this tree had a TPO placed on it, this would not
represent a planning issue.
Cllr House proposed, Cllr Allen seconded TO OBJECT (with a request for this
application to be referred to LAC) on the grounds of loss of amenity space
for numbers 92, 94 & 96 Lionheart Way due to overlooking from the balcony,
poor provision of amenity space for the upstairs flat and lack of parking
and provision of cycle storage on site. 6 Members voted in favour,
with the LAC Member present abstaining.
8. Planning decisions notified by Eastleigh Borough Council
8.1 Former Mallards Moor Sandpit Landfill Site, Satchell Lane, Hamble-le-Rice,
Southampton, Hampshire – change of use of land for Showman’s Quarters.
(Case Officer: Dawn Errington Case Ref: F/07/60335).
REFUSE PLANNING PERMISSION.
The planning decision was noted.
9. Finance
9.1 To approve and sign the payments list and to approve the monthly
accounts, summary income and expenditure by budget heading, and balance
sheet. (Papers previously circulated to Members).
Cllr Millar proposed Cllr Allen seconded and all agreed to approve and sign
the payments list.
9.2 To approve 2008/2009 draft budget. Cllr Clarke proposed,
Cllr Lippold seconded and all agreed to approve the draft budget.
9.3 Recreation Ground Pavilion – quotation to concrete Pavilion
pathway. The Clerk advised that there had been vandalism at the
Pavilion with windows being broken. Consequently the Clerk and Head
Groundsman considered it beneficial for the gravel path directly outside the
Pavilion to be concreted. The contractor responsible for the Pavilion
had provided a quote for this additional work, details of which the Clerk
deferred until exempt business. Members considered this matter.
Cllr Clarke proposed, Cllr Allen seconded that subject to the quote being
acceptable this work should be carried out, with 5 Members voting in favour.
Cllr House abstained, as he had not been party to the discussion on this
item. The quotation was subsequently agreed in Exempt Business and the
Clerk instructed to proceed. ACTION: CLERK.
10. NEWSLETTER
To approve the draft Newsletter. Cllr Allen proposed, Cllr Clarke
seconded and all Members voted unanimously to approve the Newsletter in its
draft format.
11. FOOTPATH 501
Consideration of BROWAPG’s request for BPC to dedicate small strip of land
between FP 501 and School Road.
The meeting was adjourned in order for the public to speak on this matter.
Diane Andrewes spoke as a representative of BROWAPG to advise that she felt
it necessary for the Parish Council to dedicate the small strip of land on
the end of Footpath 501, entering it from School Road. This strip of
land is currently being used by footpath users and obviates the need for
users to deviate from that path across the current route of the footpath,
through the cemetery car park. She felt that the gate implemented by
BPC to overcome the problem of fly tipping on site did not allow sufficient
access to this footpath. The meeting resumed.
Cllr Millar proposed, Cllr Clarke seconded and all Members voted unanimously
in favour of Bursledon Parish Council dedicating this strip of land and
Footpath 501 being officially amended on the Definitive Map. Cllr
Millar requested the Clerk to write to HCC advising them of this and
requesting them to modify the Definitive Map. ACTION: CLERK.
12. BURSLEDON PARISH COUNCIL CHARITIES TRUSTEES
The Clerk advised Members that following the resignation of two Members
Trustees, Bursledon Recreation Ground and Allotment Charities both required
two replacement Trustees. Cllr Millar opted to be registered as a Trustee.
ACTION: CLERK.
13. BURSLEDON WINDMILL JOINT MANAGEMENT COMMITTEE – PARISH REP.
The Clerk advised that following the resignation of Cllr Madsen a new
representative for the Bursledon Windmill Joint Management Committee was
required. Cllr Misselbrook opted to be the new Parish rep.
ACTION CLERK.
14. GRANT APPLICATIONS
14.1 Greyladyes Arts Foundation. The Clerk informed Members that
GAF had made a grant application of £5,000 towards the renovation of their
premises, which were proposed to benefit the community. Members
discussed this application in detail. Cllr Millar proposed, Cllr Allen
seconded to make a grant under Section 137. 5 Members voted in favour,
with Cllr Clarke abstaining in accordance with his Declaration of Interest.
ACTION: CLERK.
14.2 Bursledon Windmill. Cllr Millar informed Members that
Hampshire County Council’s Recreation and Heritage Dept, Museums and Archive
Service had made a grant application for £3,614 on the basis that a
shortfall in funding had been identified in relation to staffing the
Bursledon Windmill. Cllr House raised concerns that HCC needs to look
at their budgeting, in order to keep in line with inflation or under and
urged Cllr Misselbrook in his capacity as the new Parish rep. on this
committee to try to identify areas where there may possibly be bad
management of budget funds. Cllr Allen proposed, Cllr Misselbrook
seconded and Members voted unanimously in favour of making a grant of £3,614
under Section 137. ACTION: CLERK/CLLR MISSELBROOK.
15. Clerk’s report
15.1 The Clerk had received a phone call from Mr Bowers of
Foxfields, Dodwell Lane, Bursledon, SO31 1AD who had been referred to
Highways by BPC and referred back to us by them, regarding his request to
have a pavement from his property (which is nearest to the motorway
junction) to the end of Dodwell Lane. He had at one time offered to
dedicate some of his land to do this. He had asked Members to give
consideration to this course of action. Members discussed this matter
and asked the Clerk to advise Mr Bowers that sadly this enquiry was out of
the Parish remit and should be dealt with by HCC Highways. However,
they wished to point out to Mrs Bowers that they fully supported his
previous suggestion to dedicate land, in order that HCC Highways could
implement a pavement, if this was a viable option. ACTION:
CLERK.
15.2 The Head Groundsman had asked the Clerk to bring to Members’
attention the state of repair of the Community Centre Car Park, where the
tarmac has many dangerous potholes and several bollards have been knocked.
Members requested the Clerk to contact Cllr Milne with a request that he
please chase this matter up and advise BPC on the current position.
ACTION: CLERK/CLLR MILNE.
15.3 The Clerk had received a complaint that the footpath sign on FP13
at the Post Office had been vandalised, which she had reported to Highways.
Highways have raised an order to replace both the signpost and sign.
15.4 The Clerk advised that the new bank account with Lloyds TSB is
finally open and the transfer of an opening balance by cheque is being
arranged forthwith.
16. Chairman’s report
There were no matters arising.
17. Correspondence
17.1 EBC had written to advise that Mr and Mrs Whittaker of Lamorna, 4
Heath House Lane, Hedge End have made an appeal regarding the decision
against a two storey side and rear extension and single storey rear
extension.
172. EBC had written to advise that New Forest Developments have made
an appeal in respect of Land adjacent to Milkwood, Dodwell Lane regarding
the decision against construction of 2 no. two bed and 2 no. one bed
apartments with amenity space, car parking, bin storage and alterations to
access.
17.3 EBC had also written to advise that the appeal hearing of Mr J
Copplestone of Gulls Way, Salterns Lane, Bursledon will take place at 10 am
on 26 February 2008 at the Civic Offices if any Members wished to attend.
17.4 Communities and Local Government had sent a copy of the
Consultation on Orders and Regulations relating to the conduct of Local
Authority Members in England, which is filed in the office for Members
wishing to access this information.
17.5 The Clerk had received another email from Mr Bax regarding
parking in Long Lane and other residential roads. The Clerk advised Mr
Bax of Members’ previous recommendation that Highways at Eastleigh Borough
Council should deal with such matters and forwarded a copy of the details to
HCC Highways.
18. Councillors’ Questions
There were no matters arising.
19. Exempt Business
19.1 Planning Enforcement – the complaints were noted.
19.2 Staffing – Clerk’s report/recommendations to Members.
The meeting closed at 8.55 p.m.