Minutes of the meeting of Bursledon Parish Council
held on Wednesday 26 March 2008
at the Village Hall, Long Lane, Bursledon at 7.00 p.m
Present :
Cllr Millar (Chair)
Cllr Moneypenny (Vice Chair)
Cllr Allen
Cllr Holes
Cllr House
Cllr Lippold
Cllr Milne
In attendance: Mrs Jennifer Whittle (Parish Clerk)
9 members of the public
1. Apologies for absence
Apologies had been received from Cllr Clarke, Cllr Craig, Cllr
Misselbrook and Cllr Woodhouse.
2. Declarations of interest
Cllr Millar declared an interest in item 10.2.
3. AMENDMENTS TO STANDING ORDERS
The Clerk advised that the Standing Orders were being amended to
incorporate a change to the order of business, so that urgent Agenda
items and public presentations would be brought to the start of the
Agendas before planning and finance, with less urgent items remaining at
the end of the Agenda. The Standing Orders were also being amended
to alter the manner of public participation, so that the Public Session
was solely for items not on the Agenda and the public could speak on any
Agenda item during the transaction of that item/business. The
Clerk read through the revised draft clauses 1.8, 7.9, 7.11 and 19.2 and
Members agreed the amendments to be made. The Clerk will duly
amend the Standing Orders. ACTION: CLERK.
4. Minutes of the meeting of 27 February 2008
Cllr Allen proposed, Cllr Moneypenny seconded and all Members voted
unanimously to approve and sign the Minutes.
5. Matters arising from the minutes of 27 February 2008
There were no matters arising.
6. PCSO’s Report
This item was deferred as there was no PCSO in attendance.
7. Public Session
Mrs Andrewes asked Members to reconsider their decision from the last
Full Council Meeting relating to Playgrounds for the over 70’s.
Cllr Millar advised Mrs Andrewes that he had approached EBC who had
confirmed that older people were more than welcome, if they so wished,
to use the play equipment installed for young adults in the new play
area in Pilands.
8. MEMBER VACANCY (CO-OPTION)
The Clerk advised that there had been three applicants for this vacancy,
Ms Katharine Ralph, Mrs M Rickatson and Miss V Hobbs. Members had
been provided with the relevant paperwork relating to applicants and
proceeded to make a closed vote. Ms Katharine Ralph was the
successful candidate. The Clerk will arrange for the Declaration
of Acceptable to be signed before the next meeting and EBC to be
notified. The Clerk would also write to the unsuccessful
applicants. ACTION: CLERK.
9. Grant application
9.1 Bursledon Rights of Way and & Amenities Preservation Group had
made a grant application for £1,500, in order to design and publish a
leaflet for the benefit of residents and visitors, mapping the public
footpaths. Cllr Millar highlighted that following a grant from EBC
LAC the outstanding amount required to complete this leaflet was only
£1,000. Members discussed this application in detail and raised
any necessary questions with Mrs Andrewes the BROWAPG representative
present. Cllr Allen proposed making a grant for £1,000 under
Section 137, Cllr Holes seconded this and Members voted unanimously in
favour. ACTION: CLERK.
10. Planning Applications received from Eastleigh Borough Council
10.1 17 Sunnyfield Rise, Bursledon – Lopping of branches by
1-2 metres of 1 no. Scots Pine to clear roof and buildings at 16 & 17
Sunnyfield Rise (amended description). Case Officer: Tim
Holman Case Ref: T/08/62189.
No letters of objection had been received. The Tree Warden,
Margaret Lord advised that she had no concerns regarding this
application.
Cllr Moneypenny proposed DO NOT OBJECT, Cllr Allen seconded and all
Members voted unanimously in favour.
10.2 10 Greyladyes, School Road, Bursledon – Full planning
permission and listed building consent for the erection of rear
conservatory, following demolition of existing. Case Officer
Narinder Phagura Case Ref: C/08/62419.
No letters of objection had been received. 2 letters of support
had been received.
Members discussed the plans. Cllr Allen proposed DO NOT OBJECT,
Cllr Milne seconded, 6 Members voted in favour with Cllr Millar
abstaining, in accordance with his declaration of interest.
10.3 Riverside Boatyard, Blundell Lane, Bursledon –
Formation of new drainage ditch, filling in existing ditch & use of land
for boat/car parking. Case Officer: Andy Grandfield.
Case Ref: F/08/61973.
1 letter of objection had been received from BROWAPG. The Clerk
advised Members of BROWAPG’s concerns regarding the public right of way
being encroached upon.
Members perused the plans and discussed this application at length.
Cllr House proposed OBJECT on the grounds of this application
representing the urbanisation of Countryside land. Cllr Allen
seconded and 5 Members voted in favour, with the two LAC Members present
abstaining, with a request to the Planning Officer to also check the
accuracy of the plans.
Members requested the Clerk to also write to Planning Enforcement with
regard to the unauthorised change of use of the land and Environmental
Health regarding the state of the land, which was heavily littered with
rubbish. The Clerk would also write to HCC Footpaths notifying
them of the obstruction of the footpath by a locked gate at certain
times. ACTION: CLERK.
11. PLANNING DECISIONS RECEIVED FROM EASTLEIGH BOROUGH COUNCIL
11.1 19 Kingsfield Gardens, Bursledon – Two storey extension.
(Case Officer: Gary Osmond Case Ref:
F/08/62021). REFUSE PLANNING PERMISSION.
The planning decisions were noted.
12. Finance
12.1 To approve and sign the payments list and to approve the
monthly accounts, summary income and expenditure by budget heading, and
balance sheet. (Papers previously circulated to Members).
Cllr Holes proposed Cllr Moneypenny seconded and all agreed to approve
and sign the payments list.
13. newsletter
13.1 Members unanimously approved the draft Newsletter in its
current format. The Clerk will arrange the printing and
distribution. ACTION: CLERK.
14. Clerk’s report
14.1 The Clerk advised Members that she had had a meeting with
Kevin Dearing of EBC regarding the possible upgrading of the CCTV system
in the Recreation Ground. Kevin Dearing would discuss this matter
with Martin Coulson the Area Co-Ordinator and prepare a report of
recommendations, which the Clerk would present to Members upon receipt
of the same. ACTION: CLERK.
14.2 Speeding in Long Lane/School Road - Cllr Milne had kindly
requested the schools to involve the Fire Brigade in road safety
training for the pupils and had also requested the schools write a
letter to parents asking them to watch their speed. Cllr Holes had
kindly requested EBC LAC to add speeding to their road traffic survey
when this is eventually carried out. The Clerk had been in
correspondence with the Police, who advise they will carry out spot
checks during peak hours. Cllr Holes advised that EBC are also
investigating the possibility of implementing yellow lines on the corner
of School Road/Long Lane to overcome the problem of congestion and
parents parking dangerously. There was also a speed survey
currently being carried out.
14.3 Following an enquiry by Cllr Allen, Members had requested the
Clerk to investigate the possibility of fencing off the boundary of
Great Down Park that abutted the neighbouring paddock. The Clerk
advised that having checked through all the deeds, she had found both of
the Land Certificates relating to this boundary of Great Down Park,
identified by scale plans and reference to acreage. The Clerk
advised Members that to avoid any disputes it would be advisable for BPC
to employ a surveyor to mark out the legal boundary on behalf of BPC.
A member of the public Diane Andrewes advised that when she was Chairman
of the Parish Council a surveyor had carried out this task.
Members enquired why the boundary had not then been fenced. Mrs
Andrewes did not know the reason why the fencing had not been carried
out and advised the Clerk she may wish to contact Alison Heydari the
Clerk in post at that time. The Chairman requested the Clerk to
first contact Jeff Martin the Honorary Archivist, as he had a good
working knowledge of such matters. As the previous survey had been
carried out nearly ten years ago the Clerk advised it may be an idea to
acquire quotations for an up to date survey to be carried out.
Members agreed and the Chairman asked for this to be an Agenda item,
when quotations had been obtained. ACTION: CLERK.
15. Chairman’s report
There were no matters arising.
16. Correspondence
16.1 EBC had written advising that Mr and Mrs Kent of 1 St. George
Close, Bursledon have appealed the planning refusal for a two and single
storey side extension and conversion of their garage.
16.2 Martin Coulson had emailed BPC to see if there would be any
change of EBC and BPC joint funding a climbing wall for the Pilands Wood
Clean Up Session (carried out in conjunction with the PCSOs) which is
proposed for 30 July next, which would hopefully encourage teenagers to
get involved in the clean up this year. Members confirmed that in
principle they would be happy to part fund this and requested that the
Clerk contact Martin Coulson to request formal figures to be provided to
BPC when these had been established by EBC. ACTION: CLERK.
16.3 GAF had formally written to thank Bursledon Parish Council
for the grant of £5,000 made to them. They had also invited
Members to a presentation about the progress of the project on Friday,
18th April 2008 at Bursledon Village Hall at 7.30 pm. The Clerk
requested that any Members interested in attending please notify either
her or GAF direct.
16.4 Diane Andrewes, as representative of BROWAPG, had forwarded a
copy of an email she had written to the landlord of the Fox & Hounds
Public House requesting that the fence abutting the footpath (which had
recently been vandalised) be repaired as a matter of urgency to avoid
danger to school children who regularly use this footpath. Members
were appreciative of this course of action.
17. Councillors’ Questions
There were no matters arising.
18. Exempt Business
18.1 Planning Enforcement – the complaints were noted.
The meeting closed at 8.10 p.m.