Draft minutes of the meeting of Bursledon Parish Council
held on Wednesday 28 November 2007 at the Village Hall, Long Lane, Bursledon
at 7.00 p.m to be approved at meeting 12 December 2007.
Present :
Cllr Millar (Chair)
Cllr Moneypenny (Vice Chair)
Cllr Allen
Cllr Holes
Cllr House
Cllr Lippold
Cllr Milne
Cllr Misselbrook
In attendance: Mrs Jennifer Whittle (Parish Clerk)
3 members of the public
1. Apologies for absence
Apologies had been received from Cllr Clarke, Cllr Craig and Cllr Woodhouse.
2. Declarations of interest
There were no declarations of interest.
3. Minutes of the meeting of 24 october 2007
The Minutes were agreed and signed.
4. Matters arising from the minutes of 24 october 2007
There were no matters arising.
5. Public Session
Tony Norton raised the matter of gravel boards being required to retain the
edging on footpath 11. Cllr Millar requested the Clerk to pass this
complaint onto Martin Coulson for action. Mr Norton also raised the
matter of congestion through Lowford, caused by the traffic calming islands.
Members advised him that this was the responsibility of Hampshire County
Council. ACTION: CLERK.
6. PCSO’s Report
The PCSO Bob Finch once again reported that the CCTV in Lowford is redeeming
itself and that crime had been reduced as a consequence. He reported
that they had taken action against property owners regarding cars parked on
the verges at Providence Hill. A member of the public, Aileen White
reported that one car had reappeared. Bob confirmed he will monitor
this area.
7. SURE START CHILDREN’S CENTRE, BURSLEDON & OLD NETLEY PRESENTATION
Lucie Howkins the Development Officer from the Early Education and
Childcare Unit at Hampshire County Council attended the meeting to give a
presentation to Members and the public with regard to the proposed
Children’s Centre for the Bursledon and Old Netley area. She advised
that HCC had experienced problems in obtaining a site for this centre in the
desired location, which would have been Pilands Wood and had therefore
approached Bursledon Infant and Junior Schools to establish whether they had
a suitable site within their premises. The Infant and Junior Schools
confirmed they did and therefore HCC had started proceedings for a centre to
be located there. Lucie confirmed that after much debate between HCC,
the schools and their architect and a public consultation, plans had now
been approved for an M2 Childrens Centre, without day care to be located on
the site of the Infant and Junior Schools. Members raised concerns
that this was not an ideal location and advised that had HCC approached BPC
and EBC sooner, they felt sure they would have been able to have assisted in
acquiring more suitable premises nearer Pilands Wood. Lucie described
the facilities that would be made available and the agencies who would be
involved; she said that the scheme still requires Councillor representation.
Members pointed out that as yet they had not been approached at all
regarding this scheme or they would have raised their concerns about the
location and the possible lack of usage and cost implications. Members
asked if there were any contact details available for Members and members of
the public wishing to find out more or discuss this scheme. Lucie
advised that she was overseeing this project and could be contacted through
the Children’s Centre Services on 01962 813877.
8. Planning Applications received from Eastleigh Borough Council
8.1 Lyncies, Salterns Lane, Bursledon – Retrospective retention
of Summer House & decking in the rear garden. (Case Officer:
Derek Smyth Case Ref: C/07/61329).
Members discuss this application and raised concerns about the overall size
of the Summer House. Cllr House proposed and Cllr Moneypenny seconded
TO OBJECT on the grounds that the building breaches Conservation Area
policies. 6 Members voted in favour. The two LAC Members present
abstained.
Members asked the Clerk is conveying their decision to query the enforcement
proceedings that had been notified to BPC (reported under Exempt Business in
this meeting). ACTION: CLERK.
9. Planning decisions notified by Eastleigh Borough Council
9.1 Land adjacent to Milkwood, Dodwell Lane, Bursledon –
Construction of 2 no. two bed and 2 no. one bed apartments with amenity
space, car parking, bin storage and alterations to access. (Case
Officer: Andy Grandfield Case Ref: F/07/61096).
REFUSE PLANNING PERMISSION.
9.2 Tesco, Tesco Supermarket, Hamble Lane, Bursledon –
Alterations to existing entrance from and provision of new exit onto
Bursledon Road (A27) & alterations to car park. (Case Officer:
Gary Osmond Case Ref: F/07/61120). REFUSE PLANNING
PERMISSION.
9.3 23 Reeves Way, Bursledon – Construction of decking,
steps & erection of 2.3m high fence to side boundary. (Case Officer:
Derek Smyth Case Ref: F/07/60991). PERMIT.
9.4 Land Acres, Heath House Lane, Hedge End – Construction of
replacement dwelling (amended design) following removal of existing mobile
home and day room. (Case Officer: Gary Osmond Case Ref:
F/07/61158). PERMIT.
9.5 Silver Birches, Sunnyfield Rise, Bursledon – Construction of
3 no. detached dwellings with associated parking, engineering works and new
footpath, following demolition of existing dwelling. (Case Officer:
Andy Grandfield Case Ref: F/07/61237).
Silver Birches, Sunnyfield Rise, Bursledon – Construction of 3 no. detached
dwellings with associated parking, engineering works and new footpath,
following demolition of existing dwelling. (Case Officer: Andy
Grandfield Case Ref: F/07/61237). PERMIT.
9.6 Stable Cottage, School Road, Bursledon – Prior notification
of intent to coppice 1 no. Hazel, top 1 no. Lawson Cypress, crown lift and
thin 1 no. Turkey Oak and crown reduction to 1 no. Beech Tree (6 week
determination). (Case Officer: Ben Abbatt Case Ref:
N/07/61214). RAISE NO OBJECTION.
9.7 4 Ashley Court, Providence Hill, Bursledon – Lopping of Pine
Tree. (Case Officer: Ben Abbatt Case Ref:
T/07/61239). CONSENT TO TREE WORKS.
9.8 Tesco Supermarket, Hamble Lane, Bursledon – Erection of temporary
decked car parking (60 spaces) for use between 1 December 2007 and 31
January 2008. (Case Officer: Dawn Errington Case Ref:
F/07/61379). REFUSE PLANNING PERMISSION.
The planning decisions were noted.
10. Finance
10.1 To approve and sign the payments list and to approve the monthly
accounts, summary income and expenditure by budget heading, and balance
sheet. (Papers previously circulated to Members).
Cllr Moneypenny proposed Cllr Allen seconded and all agreed to approve and
sign the payments list.
11. FOOTPATH 502 FUNDING
Cllr Millar confirmed that he had discussed this matter with the Legal
Department at EBC, following BPC’s request for advice regarding objecting to
paying the additional costs incurred. Cllr Millar had been advised
that although the additional work had not been contracted by BPC, because
Andrew Chesshire who had requested the additional work, as an employee of
BPC, had been assumed to be representing BPC, the Parish Council would be
obliged to meet the additional costs. Cllr Allen proposed, Cllr Milne
seconded and all Members voted unanimously in favour of paying the
additional £1,929.55 requested by Hampshire Highways Eastleigh.
ACTION: CLERK.
12. COMMUNITY INVESTMENT PROGRAMME (CIP) PROJECTS
12.1 Resurfacing Footpath 9B - Members had requested the Clerk
to contact Martin Coulson the Area Co-Ordinator to establish whether the
funding for resurfacing works for footpath 9B could be provided through CIP
funding. Martin Coulson had responded that if the works related to an
improvement, rather than maintenance then it could. Members requested
the Clerk to write to Martin Coulson asking him to finalise the quote for
the cost of re-surfacing footpath 9b and to request that this item be put
forward to the LAC as a CIP project.
12.2 Upgrade of the Recreation CCTV to incorporate the tennis courts
(and possibly the play area). Members had requested the Clerk to
contact Martin Coulson to establish whether the upgrading of the CCTV could
also be considered as a CIP project. Martin Coulson had advised that
there was justification for using either/both social and recreational/open
space CIP funding to do carry out this work. Members asked the Clerk
to contact Martin Coulson in order to request EBC to prepare a report on
recommendations (such as the one prepared for the Lowford CCTV), in order
that quotes could be obtained and this item could be put forward as a CIP
project. ACTION: CLERK.
13. NEWSLETTER
To approve the draft Newsletter – Members unanimously approved the draft
Newsletter in its current form.
14. PILANDS WOOD COMMUNITY ASSOCIATION
14.1 Parish representative. The Clerk advised that as Cllr Milne
had been unable to represent the Parish Council for PWCA, there was
currently no official representative. Cllr Millar informed the Clerk
that in the circumstances he intended to remain as the Parish
Representative.
14.2 Grant application update. In August 2007 Members had agreed
to a grant of £1,000 being made to PWCA, on the condition that they provided
documentary support for their application. The Clerk advised that to
date this information had not been provided and subsequently the cheque had
not been collected. Cllr Millar confirmed he would investigate this
matter on behalf of the Parish Council. ACTION: CLLR MILLAR.
15. GRANT APPLICATIONS
15.1 Bursledon Transport (Shopping Bus). Members voted
unanimously in favour of a grant of £50 under Section 137 being made to
Bursledon Transport (Shopping Bus). ACTION: CLERK.
16. Dates of Council Meetings for 2008
The meeting dates for 2007-8, previously circulated, were noted.
17. Clerk’s report
There were no items to report.
18. Chairman’s report
There were no items to report.
19. Correspondence
19.1 EBC had advised that Mr Noden of 1 Ashley Court, Providence Hill,
Bursledon had appealed the planning decision regarding the retention of the
12.2m high radio mast & aerial.
20. Councillors’ Questions
There were no matters arising.
21. Exempt Business
21.1 Planning Enforcement – the complaints were noted.
21.2 Staffing - Clerk Christmas unpaid leave/office closure.
21.3 Staffing – Clerk’s national salary award (as from 1-4-07 per
HALC).
21.4 Assistant Grounds Person update.
21.5 Staffing – Clerk/Locum arrangements (item Cllr Millar).
The meeting closed at 9 p.m.