MINUTES OF THE PARISH PLAN STEERING GROUP MEETING
HELD ON MONDAY 3rd OCTOBER 2011 AT 10AM
IN BURSLEDON VILLAGE HALL
Present: Diana Sneezum (in the chair), Diane Andrewes, Donna Brewer,
Jenny Leeves, Margaret Lord, Wendy Lyne, Ron Nichols, Marion Penn and
John Prinn.
In attendance: Melody Penn
1. WELCOME All members were welcomed to the meeting
2. APOLOGIES FOR ABSENCES
Apologies had been received from Polly Clark and Jane Rich.
3. MINUTES OF MEETING HELD ON 5th SEPTEMBER 2011
The minutes as circulated were approved apart from a typographical error
in 7.2 line 2 which should read Charge £18. The approval was
proposed by Diane Andrewes and seconded by Wendy Lyne.
4. MATTERS ARISING
4.1 H.Y.P.E (4.1) Donna Brewer apologized that due to a problem with
her printer she was unable to table a report on the young people’s
weekend at QE2 Centre. 15 young people with varying disabilities
had been taken on the weekend together with support staff and
volunteers. It had been an action packed weekend and the young
people had gained various new skills. Discussion groups were held
in the evenings and the young people had been asked what they liked or
needed in the village. One of the topics which emerged was the
lack of provision of social opportunities for young people with special
needs. Both swimming and trampoline groups had been available for
a period but were now discontinued due to lack of finance.
Donna Brewer agreed to circulate her report by email to members of the
Steering Group.
4.2 Bursledon Windmill (4.2) Diane Andrewes reported that she had
attended a Partnership meeting to discuss the future of the windmill on
22nd September. There were representatives from HCC, EBC,
Hampshire Museum Service and Sue Osmond as a representative of GAF and
herself from Bursledon PC. They were asked to consider the
Windmill as a Working Mill, Visitor Attraction or Community Asset.
It was agreed that these were all the same thing. A grant of
£10,000 was available for a specific project and the meeting was asked
to consider what could be proposed.
Ron Nicholls suggested that trees around the windmill should be cut back
to improve the view of the windmill as well as improve windage.
Diane Andrewes had been disappointed there were so few local
representatives.
4.3 Proposed Bursledon Centre in Lowford (4.4) A recent
meeting had been held to adopt a new constitution and appoint directors
and council members for the new community centre. The
proposed constitution was lengthy and complicated and a small group of
“Directors” had been set up to revise it to present at a later
meeting. Diana Sneezum had asked that paperwork should be
circulated before meetings.
4.4 Hound Parish Plan Roadshows and News (8.3) Diane Andrewes
reported that she had attended the roadshows. The Hound Steering
Group had been disappointed by the numbers attending, particularly young
people. Sue Thomas had written to Diane Andrewes to thank her for
her attendance and expressed interest in hearing about the progress of
this Steering Group particularly in the use of Scene for distribution of
questionnaires.
5. FINANCIAL REPORT
Jenny Leeves reported that there was no change in the accounts and the
balance remained at £481 and the invoice from Scene for the printing and
distribution of the questionnaires was awaited.
Diana Sneezum had applied to the Parish Council and Diccon Bright for
grants of £500.
6. CORRESPONDENCE
No correspondence apart from that recorded elsewhere had been received.
7. HIGHWAY SIGNAGE
Diane Andrewes had asked members to note omissions and changes needed
before the meeting but this had not been achieved.
Ron Nicholls pointed out that the sign at the end of Portsmouth Road is
now obscured by trees. It was also noted that there are no
signs for Bursledon on the motorway.
Diana Sneezum volunteered to drive Diane Andrewes around so she could
identify where signs were needed.
All other members were asked to write down and bring to the November
meeting a list of where each considered signs should be sited.
Diane Andrewes agreed to contact the Highway Agency to ascertain the
size of signs allowed.
8. PARISH PLAN SURVEY (1) UPDATE
8.1 Copy and distribution arrangements.
Approval had been given at the last meeting for the printing and
distribution of the questionnaires by Scene. Minor alterations had
been made to the final draft. Marion Penn was congratulated on her
work and Margaret Lord on her map of Bursledon. It was suggested
that for the next survey the diagram produced by James Ogley should be
used as at least one person had felt the questionnaire had originated
from the Parish Council.
8.2 Collection of Survey Responses
Subsequent to the meeting it had been not been found possible to use the
ESPOPF freepost service and responses were being delivered to various
points in the village as well as entries on line. There had been 2
calls to Diane Andrewes requesting 2 copies of the survey for a
household. Margaret Lord reported that she had met 2 people who
said they had not received Scene and there were also problems in
accessing the blocks of flats in Providence Hill so that Scene was not
delivered. Margaret Lord offered to try and obtain the access
number for these blocks.
It was suggested posters should be put up in the village as reminders to
complete the survey. Extra copies of the survey were available in the
Village Hall and at the Post Office.
Marion Penn reported that 120 replies had been received to date.
Many of these were on line.
Andrew Chesshire had said he would be unable to put the next survey on
line in the same way as it had proved time consuming and difficult.
8.3 To approve arrangements for analysis
The meeting accepted Marion Penn’s offer to analyse the results.
She will take her initial findings to the Working Party meeting on
October 17th and then to the Steering Group meeting in November.
8.4 Cost of operation
Diane Andrewes confirmed that the quote from Scene was £325 for the
printing of the survey and £18 for the additional folding and delivery.
9. WORKING PARTY REPORT – RECOMMENDATIONS ON FUTURE SURVEYS AND
FUNDRAISING
9.1 Heritage
The draft survey on Heritage was tabled and piloted by the Group.
This was followed by discussion and amendments made to the questions.
9.2. Future surveys
There had been some work on Transport and Environment. There will be
refined by the Working Group to bring for piloting.
10. ANY OTHER BUSINESS
10.1 CPRE
Diane Andrewes had written to Chris Huhne as requested at the last
meeting.
10.2 Development
It was noted that Eastleigh had identified three sites in Bursledon with
a total of 245 houses.
11. DATE OF NEXT MEETING
The next meeting will be at 10am on Monday 7th November
The last meeting of the year will be on Monday 5th December.
There being no further business, the meeting closed at 12.15pm
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