MINUTES OF THE PARISH PLAN STEERING GROUP MEETING
HELD ON MONDAY 5TH SEPTEMBER 2011 AT 2PM
AT BURSLEDON VILLAGE HALL
Present: Diane Andrewes, (in the chair), Polly Clark, Jenny Leeves
, Margaret Lord,
Wendy
Lyne, Marion Penn and John Prinn.
In attendance: Tom de Wit and Stephen Lowy and Melody Penn
1. WELCOME All members were welcomed to the meeting
2. APOLOGIES FOR ABSENCES
Apologies had been received from Donna Brewer, Cllr Ron Nichols, Tony
Palmer and Diana Sneezum
3. MINUTES OF MEETING HELD ON 1st AUGUST 2011
The minutes as circulated were approved - proposed by John Prinn and
seconded by Wendy Lyne.
4. MATTERS ARISING
4.1 H.Y.P.E (4.1) Marion Penn had not yet met Donna who had been on
holiday.
Diane Andrewes had heard from Diccon Bright that Hampshire County
Council (HCC) were continuing to support youth services until April
2012. New services were being commissioned by HCC but details were
not yet available. Councillors were to be updated in September.
4.2 Bursledon Windmill (4.2) Diane Andrewes had written to the Museum
Service expressing concern and Tom de Wit (South East Curator) was in
attendance to talk about proposals and would be joined later by Stephen
Lowy (Community Museums Manager).
4.3 Bursledon Signage (4.3) Diane Andrewes would be grateful
if members could let her know of any problems with visitors finding
Bursledon and to let her know where signs might be helpful. This
topic is to be included in the section on traffic in the next
questionnaire.
4.4 Proposed Bursledon Centre in Lowford (4.4) The proposals
for the new centre are to be discussed at the AGM of the trustees on
19th September. John Prinn said that he had seen a revised plan
and it seemed to be an improvement visually on the previous one.
5. FINANCIAL REPORT
Jenny Leeves reported that there was no change in the accounts and the
balance remained at £481 and there were no known commitments.
6. CORRESPONDENCE
6.1 Diccon Bright had sent a Parish Profile with lots of useful
information, including statistics and maps, about Bursledon which can be
included in the Parish Plan
Diane Andrewes agreed to send a copy of this profile to Tom de Wit.
6.2 Tom de Wit attended to talk about Windmill proposals.
He said that the Hampshire Museum Service had been restructured in July
due to financial pressure. Most community sites were joint-funded
by district councils. Jo Lawler and Wendy had taken early
retirement from their posts at the windmill. Gary was still
working there part-time and was a qualified miller. James Brigden
had been appointed as volunteer coordinator in July. The museum
service was considering how the mill and grounds could be used to their
best advantage. At present there must be a paid member of staff to
allow access, and when the mill was used there needed to be at least two
members of staff present as well as a qualified miller.
It was hoped volunteers could be recruited and trained to assist with
visitors to the mill and maintenance. School visits were arranged
with the education service and this paid for staff members to be in
attendance as required. Special events such as “Bread and Honey”
were being planned. It was explained that the Windmill could not
escape cuts and that savings would be made by reducing the hours of paid
staff and thus opening hours. Assurance was given that the
Windmill would continue to be maintained.
Diane Andrewes thanked Tom and Stephen for their attendance and
suggested that Friends of Bursledon Windmill should be revived.
7. QUESTIONNAIRE WORKING PARTY REPORT
7.1 Sections on Housing and Community Facilities and design of cover
The draft of the first questionnaire was discussed. It was agreed
that an alternative font should be used. Survey was preferred to
questionnaire. Marion Penn agreed to ascertain the full name of
the website for responses. The included questions were discussed
and minor alterations made. It was felt that the map was too
complicated and Margaret Lord agreed to draw up an alternative and
deliver it to Marion Penn.
Marion Penn agreed to ask Jenny at the post office if survey responses
could be left there. John Prinn would verify they could be left at
the community centre, Diane Andrewes would contact Jane Rich about
Pilands Wood Community Centre and Diana Sneezum would be asked to
arrange this at the Village Hall.
Diane Andrewes would further investigate Freepost
Post meeting note – this was found to be too difficult.
7.2 Costings for printing of Questionnaires and Cover to be approved
Diane Andrewes had been given a quote of £325 for the printing and
folding of the survey and Scene magazine would change £18 for the
additional delivery of the questionnaires.
It was proposed by Diane Andrewes that these costs were reasonable and
should be accepted, this was seconded by Wendy Lyne and agreed by all
present. Diana Sneezum had been approached and she had also agreed
this should be funded.
7.3 Proposal: “That this Steering Group approve the Working
Party’s recommendations that the offers of 1) Scene Media to circulate
the first instalment of the Parish Plan Questionnaire with the
October/November magazine and 2)ESPOPF to organize the FREEPOST
facility be accepted.
This was proposed by Diane Andrewes and seconded by Jenny Leeves and all
agreed.
7.4 Julia Norman’s comments on the draft questionnaire were reported.
Julia Norman had stated that the questionnaire was generally fine and
suggested an additional question on community facilities for older
people which had been included in the draft.
Diccon Bright had also been sent a copy of the draft but had not replied
in time for his suggestions to be discussed.
8. ANY OTHER BUSINESS
8.1 Church Representative
Tony Palmer had sent an email to say that the church was currently
looking for a representative for the Steering Group to replace James
Ogley.
8.2 CPRE
The CPRE are very concerned about the proposed new planning policy which
puts all green areas at risk of development. The National Trust
were also worried about the proposals.
Members were asked to email their MP with their concerns. Diane
Andrewes agreed to write to Chris Huhne on behalf of the Steering Group.
8.3 Hound Steering Group
The Hound Parish Plan Steering Group is holding road shows at the Abbey
Hall and Parish Hall on September 15th and 17th. Diane Andrewes
agreed to send best wishes.
9. DATE OF NEXT MEETING
The next meeting will be at 10am on Monday 3rd October
Post meeting note - The time of the meeting has now been changed
to 10am.
Future meetings will be held on Monday 7th November and 5th December.
There being no further business, the meeting closed at 3.55 pm
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