MINUTES OF THE PARISH PLAN STEERING GROUP MEETING
HELD ON MONDAY 6th DECEMBER 2010 AT 2PM
IN THE BURSLEDON VILLAGE HALL
Present:
Diana Sneezum (Chair)
Diane Andrewes (Eastleigh Southern Parishes Older People’s Forum)
Jenny Leeves (Bursledon Rights of Way & Amenities Preservation Group)
Margaret Lord (Community Groups and Tree Warden)
Jane Rich (Co-ordinator and Pilands Wood Community Association)
Mike Watts (Bursledon Parish Churches))
Mary Woodhouse (Bursledon Parish Council)
In attendance: P.C.S.O. Kirby Davis, Tanya Scoats
1. APOLOGIES FOR ABSENCE
Apologies had been received from Polly Clark, Wendy Lyne and John Prinn
2. ELECTION OF SECRETARY
Jane Rich offered to investigate the possibility of a secretary from
among her volunteers. In the meantime Jenny Leeves agreed to act
as Minutes Secretary.
3. MINUTES OF MEETING HELD ON 15TH NOVEMBER 2010
Members voted unanimously to approve the Minutes with the following
amendments:
MikeWatts represented the Bursledon Parish Churches
7.5 Point 1 should read “Wendy Lyne suggested
8.3
4. MATTERS ARISING FROM THE MINUTES OF MEETING
4.1 Website Diane Andrewes proposed that a resume of
each meeting should be written by the secretary for the website.
After discussion it was agreed that the full minutes should be posted on
the website.
4.2 Constitution A copy of the agreed constitution had been
distributed by emails to the committee members by email. Mary
Woodhouse agreed to make copies for those without computer access.
4.3 Grant Mary Woodhouse reported that the application to
Community Action for a grant had not been successful. She agreed
to contact Community Action to find out if there were alternative
sources to whom we could apply for a grant.
4.4 Article in Scene This had been published.
4.5 Other. There were no other matters arising.
5. ROAD SHOWS
5.1 Insurance Angie Lush had obtained a quote from Fiancere
Direct for public liability insurance for a total of £46.75 including
administration charges and tax. A £1000 contents cover could be
added for an additional £25 (with £100 excess)
Diane Andrewes proposed that this should be accepted, this was seconded
by Mary Woodhouse and agreed by all present.
Jenny Leeves agreed to ask Angie Lush to action this.
5.2 Response from Groups. Members had contacted groups as agreed
previously. Mary Woodhouse was collecting responses from the various
groups.
Kirby Davis and Tanya Scoats agreed to look at their shifts to ascertain
the police involvement.
5.3 Publicity
Website Andrew Chesshire will be asked to include dates of meetings and
the Road Shows in “Coming Events” on the website.
Diana Sneezum will liaise with Andrew.
Posters Several pictures for posters had been drawn by the
children in GAFS sessions. These were put in order of preference
by the committee. Information to be included on the posters were
the dates and venues of the road shows together with the website address
and a contact telephone no. (Mary Woodhouse). Jane Rich offered to
put up posters and estimated that she would need 40 copies and Mike
Watts required 4 for the two churches.
Diana Sneezum agreed to discuss the poster design with Trevor Clarke.
Flyers. Mike Watts and Angie Lush had both obtained quotes for
printing of flyers. Mike had a quote of £169 for 5000 coloured A5
flyers and Angie had obtained a quote of £20.50 for 1000 copies.
It was agreed that black and white ones would be acceptable.
Jane offered to arrange distribution in Pilands Wood and Diane Andrewes
said that member of BROWAPG could probably distribute in Old Bursledon.
It was suggested that David Brand could do Dodwell Lane.
Diana Sneezum agreed she would arrange for printing once the poster
design had been completed. Mary Woodhouse agreed to contact
David Brand.
5.4 Format.
Boards. Jane Rich and Diane Andrewes were going to see the
proposed boards which were being used that day at Abbey Hall. Jane
Rich offered to help with transporting the boards between the venues.
Diana Sneezum would ask Trevor Clarke about the map he had offered to
produce. It was suggested that visitors to the Road Shows could be
asked to place pins on the map to denote their own homes.
Mary Woodhouse offered to produce a history of Parish Councils.
Organizers. Each of the designated organizers for the venues
(ie Diana Sneezum – Village Hall, John Prinn – Community Centre and Jane
Rich – Pilands Woods) would have overall responsibility for the event in
their venue with help from others.
Volunteers Diana Sneezum will produce and circulate a rota so that
committee members could enter their availability to meet and greet and
facilitate the road shows. This would also include time for
setting up tables etc.
Mary Woodhouse and Jane Rich offered to be responsible for provision of
refreshments.
Guests It was suggested the Mayor of Eastleigh and Chris Huhne
should be invited to visit a Road Show. Diana Sneezum agreed to
write to the Mayor and Mary Woodhouse would write to Chris Huhne and
also Sally Taylor. Mike Watts will invite the vicar and curates.
Further Publicity Jane Rich volunteered to write an illustrated article
to send to the Echo after Christmas.
6. INVOLVEMENT OF BUSINESSES IN BURSLEDON
There was a short discussion on how to include businesses but it was
felt unlikely that they would want to be involved in the Road Show but
that there could be a place on the boards for business cards.
It was agreed to delay more detailed discussion until after the Road
Shows.
7. ANY OTHER BUSINESS
7.1 Administrative Support Diana Sneezum agreed to write to
Bursledon Parish Council to thank them for providing administrative
support and particularly for the help of Jenny Whittle and Angie Lush in
helping to set up the Steering Group.
7.2 Diccon Bright. Diccon Bright had offered to come to a
meeting and give guidance on EBC and HCC policies. It was agreed
he should be invited to the Road Shows and also to the February meeting
Jenny Leeves is to email him.
7.3 Further Grants Jane Rich offered to investigate the
possibility of grants. Jenny Leeves was asked to ascertain how
much money was left from the original grant received.
8 DATE OF NEXT MEETING
The next meeting will be at 2pm on Monday 10th January 2011 in the Peter
Page Room in the Village Hall
There being no further business, the meeting closed at 4 pm