MINUTES OF THE PARISH PLAN STEERING GROUP MEETING
HELD ON MONDAY 6TH JUNE 2011 AT 2PM
AT BURSLEDON LODGE
Present: Diana Sneezum (in the chair), Diane Andrewes, Polly
Clark, Jenny Leeves , Margaret Lord, Wendy Lyne, John Prinn
and Jane Rich. Donna Brewer attended briefly for item 3.4.
1. APOLOGIES FOR ABSENCES
Apologies had been received from James Ogley, and Tony Palmer.
Julia Norman was unable to attend due to a bereavement.
2. MINUTES OF MEETING HELD ON 9TH MAY 2011
The minutes as circulated were approved - proposed by Jane Rich and
seconded by Margaret Lord.
3. MATTERS ARISING FROM THE MINUTES OF MEETING
3.1 Bank Account (3.3) Jenny Leeves reported that a cheque for £63l had
been received from Parish Council and paid into the account. She had not
received a cheque book as yet.
3.2 Printing Costs (6.1) Jane Rich reported that she had approached
Chris Dixon and ascertained that the Windmill leaflet had cost £1500 for
1000 copies and that it had been printed in house by Hampshire County
Council. Diane Andrewes had written to Jo Dixon who had replied
that Parish Plans had been produced in different ways, some producing a
very simple report on paper and others producing more glossy reports,
and numbers printed had varied considerably with varying reliance with
use of websites. Jo Dixon had pointed out that there was little
funding available just for printing costs.
3.3 Grants and Costs (7.2) Jane Rich reported that she had
obtained the application for funding from Keith House. She would
start on the completion of this.
3.4 Youth Services (3.3) Donna Brewer presented a written
copy of the work she had done eliciting the views of young people in the
village.
She reported that all three of the Southern Parish Councils had agreed
to provide funding to retain the Youth Services and further funding was
also being obtained from Youth Options and costings were being prepared.
At present it was uncertain which jobs for leaders would be retained.
Diane Andrewes agreed to write to Diccon Bright to point out the
benefits of continuity in HYPE and to point out the contribution made by
Donna Brewer.
3.5 Format (6.1) Diane Andrewes reported that if the Parish Plan
is to be used as Supplementary Planning Guidance it would need to work
with the Local Plan Review. She suggested that the Plan should
base the sections on those in the Local Plan and had forwarded the list
to members. These were:-
1 Countryside
2 Nature conservation
3 Built Environment and Environmental
Sustainability
4 Housing
5 Transport and Accessibility
6 The Economy
7 Town and Local Centres
8 Public Open Space and Sport
9 Recreation, Tourism and the Arts
10 Conservation and Listed Buildings
11 Community Facilities, Infrastructure and
Developers’ contributions
12 Implementation and monitoring, performance
indicators and targets
3.6 Parish Council (7.1) Diane Andrewes had written to Mary
Woodhouse who had replied that she wished to resign due to family
commitments. Steve Holes and Trevor Clarke had also resigned as
representatives of the Parish Council but Marion Penn had offered to
join the Steering Group. Diane was also trying to recruit another member
of the Parish Council
4. CORRESPONDENCE
4.1 Parish Newsletter Diane Andrewes reported that a
Newsletter was to be distributed in the near future. This
contained information about the proposed new Medical and Community
Centre in Lowford. It was understood that there would be an
exhibition about the proposals in mid-July. The Newsletter also
contained information regarding the withdrawal of funding for the
Windmill by Hampshire County Council.
Diane Andrewes agreed to write to Hampshire County Council supporting
the importance of the Windmill.
4.2 Windmill Centre A revised time table has been issued and the
Windmill Centre was still awaiting information regarding the
continuation of funding.
4.3 Website Admiration was expressed about the information regarding the
Parish Plan Steering group and the fact that it is kept up to date.
Diane Andrewes agreed to write to Andrew Chesshire to thank him for his
hard work.
4.4 Scene Diane Andrewes had written a short article for the latest
edition of Scene.
5. REPORT BACK FROM WORKING PARTY
Unfortunately the Working Party had been unable to meet since the
previous meeting. A further date was arranged/
6. ANY OTHER BUSINESS
6.1 Pilands Wood Summer Fair
This will be held on 25th June from 11 till 2.30. Jane Rich has
reserved a table for the Parish Plan. It was decided that there
should be a competition to identify various landmarks in the village.
Diane Andrewes and Jane Rich agreed to meet and produce a large map of
the village and organize this.
6.2 Circulation List
As there had been various changes it was considered that the circulation
list should be updated. Diana Sneezum produced a list which Jenny
Leeves will update and circulate.
7 DATE OF NEXT MEETING
The next meeting will be at 2pm on Monday 4th July 2011 in the Peter
Page Room in the Village Hall
Further meetings have been arranged for 1st August and 5th September
There being no further business, the meeting closed at 3.35 pm
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