MINUTES OF THE PARISH PLAN STEERING GROUP MEETING
HELD ON MONDAY 9th MAY 2011 AT 2PM
IN THE BURSLEDON VILLAGE HALL
Present:
Diana Sneezum (in the chair), Diane Andrewes, Polly Clark, Jenny
Leeves , Margaret Lord, James Ogley, John Prinn and Jane Rich
1. APOLOGIES FOR ABSENCES
Apologies had been received from Wendy Lyne, Donna Brewer and Tony
Palmer.
2. MINUTES OF MEETING HELD ON 4th APRIL 2011
The minutes as circulated were approved apart from the addition of “and
concern that these services were to be reduced” to the action in 3.7.
The Approval was proposed by Margaret Lord and seconded by Diane
Andrewes.
3. MATTERS ARISING FROM THE MINUTES OF MEETING
3.1 Bank Account (3.3) Jenny Leeves reported that the £500 had been
received from Jo Dixon but that the clerk had not yet managed to raise a
cheque but this will be done at the next meeting of the Parish Council.
3.2 Further Publicity (3.6) Jane Rich reported that she had approached
Amber Skyring and tabled information on a software package for analyzing
questionnaires. Jane will try to ascertain costs from Amber but
she felt Amber might help in funding. It was agreed this should be
referred to the working party to consider in more depth.
3.3 Youth Involvement (4.3) James Ogley had not been able to contact
Tony Palmer due Easter commitments but would do so in the near future.
3.5 Easter Fair (5.2) Jane Rich reported this had been very successful
although only four forms had been completed. The banner had been
made.
A group photograph of the steering group with banner will be taken at
the next meeting.
4. CORRESPONDENCE
4.1 Speakers. Diane Andrewes had written to all three
speakers after the last meeting. Both Diccon Bright and Julia
Norman had responded encouraging the Steering Group to continue as they
considered Parish Plans to be very useful in all sorts of ways.
Diccon Bright had spoken at the Parish Assembly and mentioned the
benefits of Parish Plans.
Diane Andrewes had also written to Chris Huhne as agreed at the last
meeting. This had been acknowledged and he had offered
to pass on the comments to the relevant minister.
In response to an email Keith House had replied that the Localism Bill
did not require all Parish Councils to produce neighbourhood development
plans.
4.2 Sure Start Centres and Youth Services A reply from Hampshire
County Council had been received which stressed the need for savings
because of a shortfall in the government grant and stating that there
was still a considerable budget for Youth Services. It was noted
by the Steering Group that much of this money is to be spent on the new
Youth Centre in Eastleigh. Diane Andrewes had receives a Consultation
Document on Youth Services and will send copies to all members of the
Steering Group. At the Parish Assembly the Parish Council had
agreed to some support for HYPE. Diccon Bright had also responded
to express concern re funding on Youth Services. It was noted that the
Leader of the Hampshire Sure Start Centres Campaign is a Bursledon woman
and that the campaign is supported by the local press.
4.3 Minerals and Waste Planning There is to be an open meeting in
Winchester on 16 May 2pm – 5pm
5. REPORT BACK FROM WORKING PARTY
5.1 Diana Sneezum reported that the working party had considered
the draft questionnaire she had produced and members had taken sections
to work on and refine but following the last Steering Group Committee
several members had felt demotivated and expressed concern as to whether
the hard work involved would have any useful results and really
represent the whole of Bursledon and whether it was worth continuing.
Following this report and there was considerable discussion at the
meeting and mostl members of the Steering Group felt that some progress
had already been made.
It was proposed by Jane Rich and seconded by John Prinn that the
Steering Group should continue and all agreed.
It was agreed that the working party would meet on Wednesday 25th May at
Bursledon Lodge at 1pm to continue work on the questionnaire.
Diana Sneezum agreed to do a 2nd draft of the questionnaire.
James Ogley said that the ideal length of a questionnaire is four A4
pages.
6. CONSIDERATION OF FORMAT NEEDED FOR FINAL DOCUMENT
6.1 Format
The Parish Plan will eventually be presented as a document. There
was some discussion as to how this should be done. It was felt
that there should be a printed version which ideally would be
distributed to all households as well as the various councils and other
involved. It should also be available on line and this would allow
extra information to be accessed and could be updated. The
Windmill Centre was on the table and it was considered this was an
attractive document. Jane Rich agreed to ascertain the cost of
printing this from Chris Dixon.
6.2 Contents
Sections included should be:
History/Heritage including Greyladyes – Jeff Martin?
The River –
Jeremy Clark?
Windmill –
John Prinn
Public Open
Space/Graveyards and Footpaths (Diane Andrewes)
Churches –
James Ogley
New
Developments - Jane Rich
Activities –
Clubs and Societies
Community
Facilities, Transport
Anecdotes/Photographs
Methodology
and results of questionnaire
Diane Andrewes would ask Jeff Martin and Jeremy Clark.
7. ANY OTHER BUSINESS
7.1 Parish Council
In the recent elections two of the steering group members were voted on
to the Parish Council. Diane Andrewes said she would like to
continue to represent older people and Jane Rich would like to represent
Pilands Wood. They would try to co-opt a further member of the new
Parish Council to join the Steering Group as representative of the
Parish Council. Mary Woodhouse had been the Parish Council
representative but was no longer on the Parish Council however she has
been a very active and valuable member of the group.
Diane Andrewes will write to Mary Woodhouse to ask her to continue to
serve on the Group
7.2 Grants and costs
It was suggested Keith House and Eastleigh Borough Council might be able
to contribute to costs but it was necessary to ascertain what these
might be.
Diane Andrewes will ask Jo Dixon the costs incurred in producing parish
plans elsewhere.
Jane Rich will obtain an estimate of the costs of analyzing a
questionnaire.
Jenny Leeves will obtain the number of households in the Parish from
Jenny Whittle
7.3 James Ogley
James said that his time in Bursledon is limited and he is likely to be
moved elsewhere in the near future.
8 DATE OF NEXT MEETING
The next meeting will be at 2pm on Monday 6th June 2011 in the Peter
Page Room in the Village Hall
Further meetings have been arranged for 4th July, 1st August and 5th
September
There being no further business, the meeting closed at 3.55 pm
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